AMADOR WATER AGENCYBoard of Directors Meeting12800 Ridge Road, Sutter Creek, CA 95685February 26,20099:00 a.m.
Website Add ress : www.amadorwa.com1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE2. ADDITIONS TO AGENDAItems added to the agenda must be approved by the Board pursuant to Government CodeSection 54954.2.3. PUBLIC COMMENT FOR MATTERS NOT ON THE AGENDADiscussion items only, no action to be taken. Any person may address the Board at this time upon anysubject within the jurisdiction of Amador Water Agency; however, any matter that requires action will bereferred to Staff for a report and action at a subsequent Board meeting. Please note there is a five (5)
minute time limit per person.
4. CONSENT AGENDAItems listed on the consent agenda (see attached) are considered routine and may be enacted by onemotion. Any item may be removed for discussion and madea part of the regular agenda at the requestof a Board member(s).
5. AGENCY GENERALA. Legislative Agenda1. Discussion and possible direction regarding Washington D.C trip to meet with ,
Legislators6. AMADOR WATER SYSTEMA. Tanner and lone Water Treatment PlantsL Discussion and direction to request proposals to complete an lnterim CapacityStudy for the Tanner and lone Water Treatment Plant expansion(s)
7. IMPROVEMENTDISTRICTSA. Wastewater lmprovement District No. 12 (Martell)1. Discussion and possible direction to authorize General Manager to execute SutterCreek Wastewater Treatment Capacity Purchase Agreement2. Sutter Creek/ ARSA system overview-Presentation onlyB. Water lmprovement District No. 7 (Lake Camache)1. Discussion and possible direction to authorize General Manager to execute anagreement with PBS&J for performing an environmental review of Water Supplylmprovements for Lake Camanche.
BOARD OFDIRECTORSTerence W, Moore, President Bill Condrashoff, Vice President Don Cooper Gary Thomas Debbie Dunn

8. COMMITTEE MEETING REPORTS1. Joint Water Committee Meeting (February 23,2009)2. Engineering Committee Meeting (February 13,2009)3. Mountain Counties Day at the Capital (February 10, 2009)
L GENERAL MANAGER'S REPORTGeneraldiscussion of various issues for informationalandcommunication purposes. Discussion only, no formal action will be taken. Any matter requiring action will beplaced on an upcoming agenda for consideration.
10. BOARD OF DIRECTOR DISTRICT REPORTS -The Board Members may report on various activities,
meetings, etc. that they have been involved in within their respective districb. Discussion only, no formal action willbe taken. Any matter requiring action will be placed on an upcoming agenda for consideration.
11. FUTURE AGENDA TOPICS -This item is to provide the Board Members an opportunity to requestitems to be placed on future agendas.
12. CLOSED SESSION may be called for the following matters:
A. Conference with Legal Counsel Pursuant to Government Code Section 54956.9(a) -
Existing Litigation-Amador Water Agency vs. Kenneth Perano, as Trustee of the ErnestW. Perano Exemption Trust, et al. (Amador County Superior Court Case No. 06-
cv41 8e)
B. Conference with Legal Counsel Pursuant to Government Code Section 54956.9(a)-
Existing litigation-Ken Berry vs. Amador Water Agency (Amador County Superior CourtCase No. 08-CV-5592)
12. ADJOURNMENT -Next Regular Board Meeting March 12,2009ln compliance with the Americans with Disabilities Act, if you are a disabled person and youneed a disability-related modification or accommodation to pañicipate in this meehg, thenplease contact Cris Thompson at (209) 2233018 or (209) 257-5281 (fax). Requesfs must be madeas early as possró/e, and at leasttwo-ful/ busrness days before the stañ of the meethg.
Documents and materials relating to an open session agendaitem that are provided to theAmador WaterAgency Board of Directors less than 72 hours prior to a regular meeting will be available for public inspectionand copying at 12800 Ridge Rd, Sutter Creek CA 95685BOARD OF DIRECTORSTerence W. Moore, President Bill Condrashoff, Vice President Don Cooper Gary Thomas Debbie Dunn

AMADOR WATER AGENCYCONSENT AGENDAFebruary 26,2009Items listed on the consent agenda are considered routine and may be enacted by one motion. Any item may be removed fordiscussion and made a part of the regular agenda at the request of a Board member(s).
1. MISCELLANEOUS APPROVALSA. Approval of accounts payable for December ,2008B. Central Sierra Resource Conservation and Development1. Authorization for General Manager to send letter of support for Central Sierra RCDSierra Nevada Conservancy Grant Application2. Proposed Septic Tank Regulations AB 885Confirmation authorizing General Manager to send letter opposing AB 885*** DATES TO REMEMBER ***
February 23 2009 Joint Water Committee Meeting 1 p.m. Amador County OfficesFebruary 25,2009 Strategic Planning Workshop 9:00 a.m. Jackson Rancheria Hotel Fire RoomMarch 4,2009 Plymouth Pipeline Groundbreaking CeremonyBOARD OFDIRECTORSTerence W. Moore, President Bill Condrashoff, Vice President Don Cooper Gary Thomas Debbie Dunn

Boafd ll/leeting: February Ælfng Consent Agenda Item No.2.8.1STAFF REPORTSNC Grant ApplicationRequested Action:
Authorization for General Manager to send in letter of support for Central Sierra ResourceConseruation and Development for Sierra Nevada Conservancy GrantBackground:
Periodically, the Agency is requested to support grant applications for water qualityprotection. ln this case Central Sierra Resource Conservation and Development(CSRC&D) has requested two grants for watershed and water quality protection(attached). There is no cost to the Agency supporting CSRC&D's grant application. Sincethese projects assist in the overall water quality for Amador County, Agency staffrecommends support for CSRC&D.
Prepared by: Jim Abercrombie, General Manager

SNC Reference Number:
080292Proj ect:
SIERRA NEVADA CONSERVÄNCYProposition 84 Grants ProgramPre-Äpplication FormSutter Creek Stream Restoration ProjectApplicant: Central Sierra Resource Conservation & Development, IncContact Person/email/phone: Dick Mc CleeryAmount Requested: $54.389(dmcc f eeryGc srcnd. or q\ 209-257-1 85 i xl 01Total Project Cost: $56.589PROJECT GOALThe goal of the Sutter Creek Stream Restoration Project will be to complete Phase III of the LionsPark Stream Restoration Project initiated with Phase I and II in the 2005 Wildlife ConservationBoard grant # WC-4076SC and provide funds to fully implement SOGI portion of the WatershedEducation Program (Service Learning Program) SNC #080029. 150 feet of bank restoration will beinstalled with 600 feet of improved riparian habitat through the introduction of native nparianplants. This is a two-year project to allow wild crafting of traditional plant matenals and invasiveweed control. An additional three-year contract to provide supplemental water and control ofinvasive weeds is anticipated and incorporated in this budget. Youth through local educationalprograms, SNC#080029, will assist with native plant revegetation and monitoring of changes in thesite. Tracking of water and plant indicators before, dunng and following project activities willdocument project success.
Utilizing watershed and youth voh¡nteers with technical oversight, we will tack changes in SutterCreek rurning through Lions Park before dunng and after activitres. A CSRC&D grant sub-
commrttee and CSRC&D Project Director wrll oversee the project progress and StewardshipThrough Education (STE) Implementation contract. The CSRC&D water quality technician willoversee the collection of environmental indicators to validate project success. Indicators to beobserved will reflect changes site erosion, wildlife habitat, plant cover, ground water retention, andstream flow. The STE will project updates to community groups and CSRC&D for SNC progressreporting. CEQA documentation of exemption has been completed.
The Sutter Creek Stream Restoration Project is an integrd. part of the Central Siena WatershedEducation Program (SNC# 080029). In addition to direct stream and riparian restoration benefits,
this project is beneficial in developing young leaders, increasing community awareness of theimportance of good watershed stewardship, affecting behavior and attitudes about water quality andstream health in students and their farrulies, increasing outdoor recreational actlvities, developingpartnerships between teachers and local resource agencies, determrning the benefits of restorationprojects, complementing citizen-based or professional-level assessments and ultimately resulting inimproved water quality and ecosystem health.

SNC Reference Number:
080291ProjectSIERRA IIEVADA CONSERVANCYProposition 84 Grants ProgramPre-Äpplication FormSouth Central Siena Watershed Improvement ProjectApplicant: Central Sierra Resource Conservation & Development, Inc.
Contact Persor/email/phone: Dick Mc Cleery (d¡1¡ççleçrvGqgrcnd. ors) 209-257-1851 xl01Amount Requested: 5262.27 5Total Project Cost: $375.585PROJECT GOALThe goal of the South Central Sierra Watershed lmprovement Project will be to improve andprotect the health and eco system of the Upper Mokelumne Hydrologic Area. The local watershedcouncils have identified many detrimental impacts to our watershed which include: abandonedmrning sites, loss of wildlife habitat, low stream flows, extreme wildfire conditions, storm flowimpacts from rural development leading to accelerated stream bank erosion, solid waste dump sites,
and invasive weed degradation of riparian areas.
The first phase of the improvement project will address the solid waste dumping on forest andpnvate lands by removing 200 tons of garbage and debris from the watershed landscape, andposting where needed multr-lingual signs with educational messages from the watershed councila¡rd local businesses. The project will also locate and treat 80 acres of invasive weeds utilizingvouchers to the landowners for eradication and mariagement. CSRC&D will partner with the localAgricultural Commissioners, Weed Management Areas, University Cooperative Extension offices,
Sierra Pacific Industries, and other organizations in both Amador, Alpine, and Calaveras Counties.
Utilizing watershed volunteers with technical oversight, we will monitor streams adjacent to thesolid waste and weed control locations before, during and after these activities. We will conductPFC stream assessments to identify and prioritize invasive weed control locations and targetspecies. A grant sub-committee of the CSRC&D wll oversee the project progress and supervise theproject manager. The project manager will contact land owners and obtarn pernussion to conductthe project on their lands while educating them on the need to protect the watershed landscape. Awater quality technician will oversee water data collection to validate project success. The projectstaff will give presentations to the community about the progress of the project and the importanceof stopping illegal dumping of solid waste and the benefits of the removal of invasive weeds fromour watershed.

Board nileeting: Februal 26rãngConsent Agenda Item No.2.8.2STAFF REPORTlndividual Septic TankState Regulations ABBB5Requested Action:
Confirmation of authorization for General Manager to issue letter to the State WaterResources Control Board opposing AB 885Background:
The State Water Resources Control Board (SWRCB) staff have prepared proposedregulations impacting landowners with individual septic tanks. These proposed regulationswill be costly to implement for the regulator but also very costly for landowners. Althoughthese regulations do not directly impact the Agency's small community leachfield systems,
these regulations may indirectly impact the Agency by forcing individual landowners topursue joining into community leachfield systems. Based on the increased costs toindividual landowners and the uncertainty on funding the implementation of complying withthese regulations, the Agency should support the County and oppose these proposedregulations. This letter needed to be submitted by February 23, 2009. The GeneralManager in consultation with the Board President submitted this letter in opposition of48885. Staff is requesting a confirmation of this action.
Prepared by: Jim Abercrombie, General Manager

Board lllleetitrg: February &NgAgenda ltem No.5.4.1SI]AFF REPORTFederal Grants and AppropriationRequestsRequested Action:
Board discussion informational only.
Background:
Over the past several years, the Agency has requested Federal appropriations and grantsfor a number of capital infrastructure improvements. Each year CongressionalRepresentatives solicit input from local agencies for appropriation requests. The Agencyhas requested funds the projects like the Buckhorn Water Treatment Plant, the GravitySupply Line, the Regional Wastewater and Recycling Plan, and the Lake CamancheWastewater Project.
Each year, the Agency also meets with Congressional Legislators and staff to specificallyexplain the projects to the staff and requests funds. During our trip, Congressman Osespecifically suggested that the Buckhorn Water Treatment Plant Project be funded byRUS. The Agency requested funding from RUS and received $2.3 million dollar grant,
Until that time, the Agency was not successful in attracting this type of grant financialsupport. Last year, the Agency requested authorization for funding the RegionalWastewater and recycling project through the Army Corp of Engineers. The Agencyreceived a $3 million dollar authorization and is awaiting appropriations to begin theenvironmental review and preliminary engineering work for this project.
This year the Agency is requesting more direct appropriations for the RegionalWastewaterand Recycling Prolect for $1 million dollars. Also, the Agency will be requesting planninggrants for Camanche Wastewater project, funding for the Gravity Supply Line, and grant forGayla Manor. During these Washington D.C. trips, the Agency meets with RUS, EPA,
Congressman Lungren, Senators Boxer and Feinstein's staff, as well as staff for thevarious appropriations committees. The cost for the trip ranges about $5,000 in aifare,
room and meals. Additionally, the Agency contracts with Smith, Dawson, and Andrews forFederal support for financial assistance and congressional legislative review. Currently,

Director Moore, Director Condrashoff and I are scheduled for the Washington D.C trip inApril.
Prepared by: Jim Abercrombie, General Manager

Board ll/feeüitrg: February 2qzllfEAgenda Item No.6.4.1SIAFFREPORTlone and Tanner Water Treatment Plantlnterim Capacity StudyRequest for ProposalsReryesbdAdion:
Direct the General Manager to request proposals, select an engineering consultant, andprepare a consultant agreement for Board consideration on the lone and Tanner WaterTreatment Plant Interim Capacity Study. This study is proposed to be funded fromreserves.
Background:
The Engineering Committee met on February 13, 2009 and discussed the proposedRequest for Proposal for the lone and Tanner Water Supply/Facility Study (attached). TheCommittee concurred with the request for proposal and proceeding with the study. Thisstudy would evaluate possible means for achieving additional water treatment capacity forboth the Tanner and lone water treatment plants which are nearing capacity. lt is importantto note that there may be some additional capacity which can be achieved, but there is notthe ability to meet peak demands with the largest unit out of service (known as ReliableCapacity) currently. Previously, the Board approved moving fonruard with environmentalreview and design for the proposed regional water treatment plant. This regional plant isplanned to be financed by new development through a Community Facility District (similarto an assessment district). Given the state of the economy, developers are not in a positionto obligate their property and so staff is not actively pursuing the Community Facility Districtfinancing. ln order to accommodate some growth, staff would like to study the possibility ofsome interim capacity at the existing plants while collecting fees for the regional plant. Thisstudy would look at possible improvements to expand capacity and look at life cycle costswhile projecting water needs and comparing options against the regional water treatmentplan. Funding for this study would come from reserves.

Staff recommends directing the General Manager to release the request for proposals,
select a consultant, and prepare a consultant agreement for the Board's consideration.
This recommended direction is supported by the Engineering Committee.
Prepared by:
Gene Mancebo

Amador Water Agencylone & Tanner Service Areas Water Supply / Facility StudyDecember 2008 RFPI. GENERAL INFORMATION FOR PROPOSERSA. PURPOSEThrough the issuance of this Request for Proposal ("RFP'), the Amador WaterAgency ("Agency") seeks to obtain the services of a qualified independentconsultant or team of independent consultant firms ("Consultant") to perform theservices as described herein. This RFP consists of a Title Page, Pages 1through 7 and a Sample Consultant Agreement.
ISSUING OFFICEThe Engineering and Planning Division of the Agency is issuing this RFP. Anyquestions or request for information should be addressed, in writing, as follows:
Erik M. Christeson, Supervising EngineerAmador Water Agency12800 Ridge RoadSutter Creek, CA 95685echristeson @am adonrua. comFacsimile: (209) 257 -5295DELIVERY OF PROPOSALThe proposals must be delivered with the technical proposal in one envelope andthe cost proposal in a separate sealed envelope, each of which must be clearlymarked.
Five (5) copies of the technical proposal and one (1) copy of the cost proposalshall be delivered no later than 2:00 PM on January 18, 2008.
The proposal must be signed by an official authorized to bind the Proposer to itsprovisions.
B. PERIOD OF PERFORMANCEServices as outlined in Section ll, Scope of Services, shall be completed within120 calendar days of the Notice to Proceed (NTP).
C. REQUIRED LICENSING AND EXPERIENCEThe Proposer shall have a valid license to practice civil engineering in the stateof California as necessary for the particular aspects of the project. The Proposershall have extensive experience in providing the services associated with theproject. The Proposer's firm shall be well established with full-time qualified staff,
able to provide the required engineering services. The proposed project teamand their resumes shall be included in the proposal. Resumes shall include onlyprojects completed within the last five (5) years. References from clients onsimilar projects completed within the last five (5) years shall be presented withinthe proposal.

Amador Water Agencylone & Tanner Service Areas Water Supply / Facility StudyDecember 2008 RFPD. PROJECT PERSONNELProposers must identify "Key Members" of their team, which shall include at aminimum the Project Manager, Quality Control Engineer, and technical experts.
lndicate contingent team members for Key Members should any Key Memberbecome incapacitated or leave your association. The successful Proposer maynot change identified Key Members without the written approval of the AmadorWater Agency.
E. OPTIONAL SITE VISITConsultants may request optional site visits by calling (209) 257-5242 or viae-mail to echristeson@amadonrua. com.
BACKGROUNDF. SITE AND FACILITIESThe Amador Water System is owned and operated by the Amador Water Agencyand consists of a gravity diversion from the Mokelumne River at the PG&E LakeTabeaud to a newly constructed nine mile, 30' CMLC steel pipeline to the TannerWTP. The existing WTP is a conventional plant with an current treatmentcapacity of 6 MGD and provides treated water on a wholesale basis to the City ofJackson and Drytown Community Service District. lt also provides treated waterfor retail sale to the cities of Sutter Creek, Amador City, and the Martell Area.
Raw water is also delivered from Tanner WTP site to the lone WTP, whichservices the City of lone and neighboring regions.
The Agency has retained a design consultant for the design of the RegionalTanner MF membrane WTP, which will be constructed on the Agency owned 44acre parcel located to the southwest of the existing Tanner WTP site. Theproposed facility will initially be built to I MGD in Phase 1 and will have anultimate capacity of 20 MGD (plus necessary redundant capacity) to replace boththe existing Tanner and lone WTPs. This prolect is expected to result in lowerO&M costs to the Agency as well as provide more reliable and higher qualityservice to the Agency's customers.
The goal of this study will be to evaluate the water treatment supply and storageneeds of the Tanner and lone service regions and ascertain if improvements tothe Agency's existing lone and Tanner plants may provide a practical means toincrease treatment supply capabilities in these service regions until the RegionalTanner WTP project is constructed and put on-line. For purposes of this study,
Proposers shall assume that the Agency will be flexible on the proposed timingfor bidding and construction of the new Tanner project, which may be bid as earlyas next year, or it may be postponed for a limited time until the maximum servicelife of the lone and Tanner WTPs are reaóhed. This study will also review theremaining useful life of the existing Tanner and lone WTPs and analyze the needfor a new Regional Tanner WTP.

Amador Water Agency December 2008 RFPlone & Tanner Service Areas Water Supply / Facility StudySCOPE OF SERVICESThe selected Consultant's responsibilities shall be to perform, but may not belimited to, the basic seruices outlined below. The Proposer is encouraged toexpand the definition of the scope of services in the proposal as deemedappropriate for adequate analysis of the study topics.
Task 1.0. Proiect ManaqementTask l.l. Project Management and Administration -Provide projectmanagement and administrative services, including control of work, monitoringand control of time and expenses on each task, and invoicing. Prepare andupdate a project schedule as needed. Consultant will be responsible to keeptasks on-schedule and on-budget.
Task 1.2. Progress Meetings and Workshops -Participate in a minimum of six(6) progress meetings with the Agency and a minimum of two (2) half-dayworkshops. Prepare one (1) presentation to the board or another party asdirected.
Task 2.0. Goordination With O&M Staff and Controllinq AqenciesTask 2.1. Obtain and Review lnformation -Obtain and review the necessarydata, plans, and information.
Task 2.1. Tour Sites and Meet with O&M Staff -lnterview the Agency's wateroperations and maintenance (O&M) staff and tour the sites to become familiarwith the facilities and to identify critical issues.
Task2.2. Goordinate with Controlling Agencies -Review the existing permitsfor the Tanner and lone plants and coordinate with the California Department ofPublic Health (CDPH) and/or other agencies relative to regulatory issues.
ldentify whether upcoming new drinking water regulations may impact the cost-
effectiveness and/or viability of expanding the existing facilities. Consultant shallact as liaison between the Agency and the CDPH. Consultant shall also considercurrent and pending surface water treatment regulations in the alternativeevaluations and expected timing for their adoption in the financial analysis,
including the following, as a minimum:o Surface Water Treatment Rule. Long Term 2 Enhanced Surface Water Treatment Rule¡ Stage 1 & 2 Disinfectants and Disinfection Byproducts Rules. CryPtosPoridium Ruleo Filter Backwash Recycling Rule. Reliable Capacity RequirementsTask 3.0. lone / Tanner Service Area Svstem AnalvsisTask 3.1. Develop Study Assumptions / Griteria -Develop criteria andassumptions that will be used to address treatment plant capacity and operation,
storage tank sizing, and other integral facilities. Consultant shall submit the

Amador Water Agency December 2008 RFPlone & Tanner Service Areas Water Supply / Facility Studycriteria to the Agency in the form of a Technical Memorandum (TM). The Agencywill review and approve the final criteria to be used in the study. At a minimum,
study criteria and assumptions shall be developed for:o Water demands and peaking factorso Treatment component performance (i.e. clarifiers, filters, backwash anddisinfection systems, etc.). General plant operation and equipment redundancy¡ Water storage reservoir sizing and required fire flows. Hydraulicperformance. Electrical/instrumentation¡ Security concepts relative to contamination / vandalism (i.e. cover filters)
Task 3.2. Demand Projections -Review meter records and identify typicalEquivalent Dwelling Use (EDU) unit demand rates for residential and other usagetypes. Based on these unit demands (or water duties), project water use for2008, 2009, and the 2010 through 2O2O period in five (5) year incrementsutilizing projected growth rates for each region. Compare unit water use rateswith those of nearby districts.
Extrapolate maximum daily to average day demand factor and ascertain supplyneeds for each zone based on the aforementioned intervals. Estimateunaccounted-for-water based on available data. The supply needs projection willthen be utilized to determined treated water needs for the Tanner/lone serviceregions. Graph existing / projected water needs utilizing typical and aggressivegrowth projections with and without conservation.
Task 3.3. Evaluate Potential Means to Expand lone Supply System -
Evaluate lone WTP and supply line based on meeting the demand projections asdeveloped under Task 3.2. ldentify potential bottlenecks in the system based onavailable plans / data. Evaluate existing WTP components relative to theprojected demand increase, including, but not limited to: clarifiers, filters,
backwash system, chemical/disinfection systems, cleanruell storage,
electrical/instrumentation system, and piping. Evaluate the capability of existingstorage reservoirs in the lone zone to service existing and projected growth.
ldentify reasonable alternative concepts as a practical means for limitedexpansion of the system. ldentify the larger required components and addresspotential site limitations, as the lone site is very constrained. Approximatelydetermine remaining service life of key components. Evaluate feasibility ofconstruction phasing based on the requirement that the lone Plant must remainonline with minimal impacts to the Agency's customers. Discuss the feasibility ofthe expansion concepts with the CDPH and the Agency prior to short-listingfeasible alternatives for further consideration.
Task 3.4. Evaluate Potential Means to Expand Tanner WTP -Evaluateexisting Tanner WTP based on meeting the demand projections as developedunder Task 3.2. ldentify potential bottlenecks in the system based on availableplans I data. Evaluate existing WTP components relative to the projecteddemand increase, including, but not limited to: clarifiers, filters, backwashsystem, chemical/disinfection systems, clearwell storage,

Amador Water AgencyDecember 2008 RFPlone & Tanner Service Areas Water Supply / Facility Studyelectricaliinstrumentation system, and piping. Evaluate the capability of existingstorage reservoirs in the Tanner zone to service existing and projected growth.
ldentify reasonable alternative concepts as a practical means for limitedexpansion of the system. ldentify the larger required components and addresspotential site limitations, as the existing facility site is somewhat constrained inthe vicinity of the existing raw water basin. Evaluate feasibility of constructionphasing based on the requirement that the Tanner Plant must remain online withminimal impacts to the Agency's customers. Roughly determine remainingservice life of key components. Discuss the feasibility of the expansion conceptswith the CDPH and the Agency prior to short-listing feasible alternatives forfurther consideration.
Task 3.5. Engineer's Order of Magnitude Gosts and Life Gycle Analysis -
Once the Agency has agreed to the short-listed alternatives, prepare rough orderof magnitude Engineer's Opinion of Probable Costs (EOPC) to evaluate thepracticality of the alternatives. Ascertain current operating costs and expensesand perform a financial assessment utilizing a life cycle analysis to furtherevaluate the practicality of maintaining the existing facilities in the current and/ormodified phases. Life Cycle Analysis shall effectively compare the Net PresentWorth of the plant upgrades with the alternative of proceeding with the Agency'slarger Tanner project. The analysis will further consider component replacementcosts as well as potential increases in operations and maintenance costs, shouldthe Agency elect to keep the aged facilities online.
Task 3.6. Water Study Deliverables will provide the Agency will the backupdiscussion, evaluation methods, data, calculations, and Engineer's Findings forthis study. The Consultant shall submit six (6) copies of the following draftdeliverables to the Agency for review and comment:o Assumptions / Criteria TM. Water Demands / Supply Needs TMo lone & Tanner Water Supply i Facility Study ReportThe Water Supply / Facility Study Report shall also summarize discussions andinformation contained in the TMs to provide the Agency with a completedocument. The draft lone & Tanner Water Supply / Facility Study Report shall besubmitted to the Agency within four (4) months of the NTP. Perform an internalreview of the draft documents, incorporate the Agency's changes, and submit six(6) copies of the final documents to the Agency. Upon conclusion of the project,
provide Agency with electronic word and .pdf files of the documents on CD.

Amador Water Agency December 2008 RFPlone & Tanner Service Areas Water Supply / Facility StudyIII. INFORMATION TO BE SUBMITTED WITH THE PROPOSALA. STATEMENT OF THE SCOPE OF WORKState in succinct terms, your understanding of the project and scope of workpresented by the RFP. lnclude a narrative description of the proposed effort andof the product that will be delivered.
B. WORK PLANDescribe in narrative form, your plan for accomplishing the technical work(approach to the work) and overall coordination with the Agency and with theregulating agencies.
C. AUTHORIZED NEGOTIATORSlnclude the names and phone numbers of personnel in your organizationauthorized to negotiate and approve the proposed agreement with the Agency.
D. COST AND PRICE ANALYSISThe cost for services will be a time and materials, not to exceed price. Aspreadsheet identifying hours, personneland tasks shall be included with thetechnical proposal. Hourly rates for individual personnel shall be included withthe cost proposal.
This spreadsheet must be used in any request for progress payments basedupon percentage of individual tasks completed.
IV. CRITERIA FOR SELECTIONProposals received shall be subject to an evaluation by the Agency, as deemedappropriate for the purpose of developing a short-list and selecting the firm withwhom an agreement will be executed. The Agency shall reserve the right tointerview the short-listed firms, and the Proposers shall bear all costs associatedwith preparing the proposals and if needed, board presentation. Proposalsdelivered to the Agency after the deadline will not be accepted and will bereturned unopened. The evaluation will be made according to the followingfactors:
A. GENERALo The recent experience and quality of past performance of the personnel to bedevoted to the work.. The Proposers familiarity with the existing facilities and system componentsto be evaluated.o The Proposers familiarity with successfully preparing this type of work.
6

Amador Water Agencylone & Tanner Service Areas Water Supply / Facility StudyDecember 2008 RFPB. PROJECT UNDERSTANDINGThe level of understanding of the purpose and scope of the project work and thedeliverables to be completed.
The estimated level of effort to satisfactorily complete the assignment.
C. PROJECTTEAMA listing of team members and their function. All team members shall exhibitspecialized experience in their particular roles and shall, as deemed by theAgency, be suitable for their roles in this particular project.
D. INTERVIEWThe Agency, at their sole discretion, may utilize one interview processes thatmay include no more than 20 minutes to deliver the presentations followed by a15 minute Question and Answer session with the panel. Proposers shall bearthe cost for the potential interview presentation, if needed. Panel participants willbe determined by the Agency.
E. FINAL SELECTIONThe numerical scores for the technical proposals and possible interviews will becombined and final scores calculated. Once Proposers are ranked, costproposals will be opened and reviewed.
Agency reserves the right and intends to negotiate the final scope of work, staffparticipation, and price before entering the agreement. lf negotiations with thefirst ranked firm are unsuccessful, Agency may negotiate with the second rankedfirm and so on. Agency reserves the right to reject any or all proposals. Allproposals become the property of the Agency.
Selected consultant may be asked to provide a short presentation to the AgencyBoard.
A copy of the current Amador Water Agency Consultant Agreement is included.
Should there be any areas of concern in the agreement, Proposers shall includethose concerns with the proposal on a separate sheet. lf no comments arereceived, the Agency will deem that the Proposer takes no exception to thegeneral language of the Agency's Standard Consultant Agreement.
7

Board lì/leetittg: Februaiy 26rãXtoAgenda ltem No.7.4.1SI]AFF REPORTSutter Creek lnterim WastewaterCapacity lncreaseRequested Action:
Authorize the Board President to execute an amendment to the Sewage Treatment PlantCapacity Contract between Amador Water Agency and the City of Sutter Creek concerningadditional sewer plant capacity.
Background:
Over the past year the Agency and Sutter Creek staff has drafted a Sutter CreekWastewater Capacity expansion term sheet which was approved by the Board on October9, 2008. At that time, the Board directed staff to draft an amendment to the existingcontract that implements the terms in the previously approved term sheet. The attachedamendment reflects those changes.
ln summary, the Agency will invest $750,000 to expand the wastewater treatment plantand receive an additional 60,000 gallons per day (gpd) of capacity for a total contractcapacity of 173,000 gpd. The City is in the construction phase of the expansion whichshould be complete by midyear. The payment of $750,000 will come out of capitalreserves for capacity expansions.
Prepared by: Jim Abercrombie, General Manager

AMENDMENT TO SE\ilAGE TREATMENT PLANTCAPACITY CONTRACT BETWEEN AMADOR \ilATER AGENCYAND CITY OF SUTTER CREEK CONCERNING ADDITIONALPLANT CAPACITYTHIS AMENDMENT to the Contract for Sewage Treatment Plant Capacity is enteredinto and effective this day of,2009, in Amador County, Califomia, bYand between the City of Sutter Creek, a municipal corporation, hereinafter referred to as "City,"
and Amador Water Agency, a public agency created by a special act of the Legislature,
hereinafter referred to as "Agency."
RECITALSA. On October 31, 2000, the City and the County of Amador ("County") entered intothe Contract for Sewage Treatment Plant Capacity in order to provide the County with certainrights to capacity in the City's wastewater treatment plant in order for the City to treat anddiipose of sewage collected by the County within County Service Area No. 4, also referred to asthe Martell area of Amador County, and delivered to the City ("Contract").
B. The Agency has since succeeded to the rights and obligations of the County underthe Contract, and it now collects sewage within the Martell area (Agency WastewaterImprovement District No. 12 ("WID 12")) and conveys it to the City for treatment and disposalunder the Contract.
C. Under the Contract, the Agency presently has rights to 113,000 gallons per day("gpd") capacity in the City's wastewater treatment plant, which capacity it has fully allocated toexisting and future customers within WID 12.
D. The Agency is evaluating a regional wastewater treatment facility which wouldserve WID 12, as well as other areas within the County, which regional facility if pursued wouldnot become operational for a number of years ("Agency Regional 'Wastewater TreatmentFacility")
E. Until any such regional facility is implemented, the Agency requires additionalcapaciiy in the City's wastewater treatment plant to serve increasing wastewater service demandswithin WID 12.
F. The City's wastewater treatment plant is currently permitted by the RegionalWater Quality Control Board, Central Valley Region ("Regional Board"), fo r 480,000 gpd(average dry weather flow), but the City is not presently able to provide treatment at such flowwith the existing facility.
G. The City proposes to make improvements to its wastewater treatment plant toachieve the permitted capacity and additional capacity which it expects will provide both theCity and the Agency witñ a total additional capacity of 120,000 gpd, with each entity receivingan additional 60,000 gpd.
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H. The Agency and the City desire to enter into this Amendment to implement theimprovements to the City's wastewater treatment plant and make other changes to the Contract,
on the terms and conditions hereinafter set forth.
NOW, THEREFORE, the parties hereto mutually agree as follows:
1, Definitions. When used in this Amendment, the following terms shall have themeanings hereinafter set forth:
a) City of Sutter Creek Wastewater Treatment Plant Improvement Project,
hereinafter referred to as "Project," shall mean the wastewater treatment facility improvements toadd capacity to the City's wastewater treatment plant described in Exhibit A attached hereto andincorporated herein by this reference.
b) "Actual Project Costs" shall mean the actual costs incurred by the City for theProject, including but not limited to costs of environmental review, engineering design, Projectpermitting, preparation of construction plans and specifications, consttuction, constructionadministration and inspection, consultant services in connection with the above, and associatedlegal and administrative costs.
2. Term of Amendment.
This Amendment shall become effective on the date first above written and shallremain in effect for so long as the Contract remains in effect.
3. Responsibility for Environmental Review of the Project.
The City shall have responsibility for, and act as lead agency in, conducting andcompleting any necessary environmental review of the proposed Project in compliance with theCalifornia Environmental Quality Act ("CEQA"). The Agency will be a responsible agency inthe environmental review process.
4.
The City shall be responsible for the development of the design and preparation of plansand specifications for the construction of the Project. Said design and plans and specificationsshall meet all local, County, State and Federal standards and requirements.
5, Project Permittine.
The City shall be responsible for obtaining all necessary local, County, State and federalpermits and approvals necessary for construction of the Project.
6. Project Construction.
Upon City completion of the environmental review of the Project and acquisition of allProject approvals, as set forth in paragraph 5 hereof, the City shall proceed diligently withconstruction of the Project pursuant to the approved plans and specifications; provided, however,
the City shall not proceed with construction in the event that the bid amount of the lowestresponsible, responsive bidder for construction of the Project exceeds the sum of $1,500,000,
unlèss otherwise approved by the City and Agency in writing. In the event of any suchexceedance, either party shall have the right to elect not to participate in the Project upon givingthe other party 30 days written notice thereof. Upon any such election, neither party hereto shalll0/D0l1909sak

have further rights or obligations to the other hereunder respecting the Project; provided that theAgency shall be responsible for paying the City one-half of the Project costs incurred by the Cityto the date of the election. The City's bill for such costs and the Agency's payment thereof shallbe governed by the provisions ofparagraph 10 hereof.
The City shall administer the construction contract and inspect Project construction.
The City shall require that its construction contractor name the Agency, its off,tcers, directors,
employees and agents, as additional insureds under such contractor's general and automobileliability insurance policies, and that such contractor indemnify, protect, defend and hold theAgency, its officers, directors, employees and agents, harmless from and against any all claims,
damages, losses, liabilities, expenses, causes of action, demands, suits or judgments arising outof or in connection with the construction of the Project, except where caused by the solenegligence, active negligence or willful misconduct of the Agency. Such indemnificationprovision shall survive termination of the construction contract or completion of the Project. Inaddition, the City shall name the Agency as a third pafy beneficiary under the constructioncontract.
7.
As of the date of recording a notice of completion for the Project, the City shall own theProject. The City also shall be responsible for the operation, maintenance, repair andreplacement of the Project.
8. Payment of Agency's Share of the Project Costs.
The Agency shall be responsible for one-half of the Actual Project Costs; provided,
however, the Agency shall not be responsible for an amount in excess of $750,000 without itsprior written approval. City shall submit to the Agency an itemized bill for the Actual ProjectCosts upon Project completion. The Agency shall pay such bill within 30 days after its receipt;
provided that payment of such bill shall not be due any earlier than 30 days after the Agency hasreceived the City's final accounting pursuant to paragraph 30 hereof. Should the Agency disputeany portion of the bill, the Agency shall pay the undisputed portion within the time stated above,
and at the same time, advise the City in writing of the disputed portion. Any such dispute shallbe governed by the provisions ofparagraph 29 hereof.
9. Additional Capacitv in the Cit)¡ Wastewater Treatment Plant.
(a) The parties anticipate that the Project will add an additional 120,000 gpd ofcapacity in the City's wastewater treatment plant, which shall be shared equally between theparties, thereby increasing the Agency's rights to capacity in the City's wastewater treatmentplant to 173,000 gpd upon completion of the Project. The anticipated additional capacity issubject to approval by the Regional Board. In the event that the Regional Board approves antotal treatment plant capacity of less than 600,000 gpd, then the Agency shall have the right toelect not to participate in the construction of such additional capacity. The Agency shall providewritten notice of such election to the City. In the event of such election, the Agency shall beresponsible for one-half of the Project costs incurred by the City up to the date of the election.
The City's bill for such one-half share and the Agency's payment thereof shall be governed bythe provisions ofparagraph 10 hereof. Ifno such election occurs, then upon the filing ofa noticeof completion for the Project, the Agency shall have one-half of the approved additional capacityin the City's wastewater treatment plant provided by the Project.
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(b) If the City does not need all of its additional capacity as provided by the Projectand the Agency has a need for all or a portion of the additional capacity not needed by the City,
then the Agency may request that the City assign it the capacity which it needs that is not neededby the City. If the City approves the assignment, then the Agency shall pay the City thatpercentage of the Actual Project Costs equal to the percentage of the additional capacityprovided by the Project which is assigned to the Agency.
10. Asencv Relinquishment of its Share of the Additional Capacitv.
If the Agency implements an Agency Regional Wastewater Treatment Facility whichtreats and disposes of the sewage generated within WID 12, then the additional capacity in theCity's wastewater treatment plant provided to the Agency pursuant to this Amendment or aportion thereof, as determined by the Agency, shall be transferred to the City within 60 days afterthe date of the recording of a notice of completion for the Agency Regional WastewaterTreatment Facility. The City shall reimburse the Agency for its payment on its share of theadditional capacity in the Project by paying a sum derived from the following calculation foreach connection to the City's sewer system occurring after the date of the recording of suchnotice of completion: Total additional capacity provided by the Project in gallons per day dividedby 215 gpd (which is the gallons per day used by an equivalent dwelling unit ("EDU"), whichresult is then divided into the Actual Project Costs and that amount is multiplied by the numberof EDUs associated with the connection. Said amount shall be due within 30 days from thedate of each such connection. A connection shall deemed to have occurred upon the installationof a sewer lateral from a City's sewer main to the property which will receive wastewaterservice. Such reimbursement shall continue in effect until the Agency's payment made pursuantto paragraph 10 hereof has been fully reimbursed.
11. Reduction of BOD and TSS in Wastewater.
The Agency agrees to undertake efforts to reduce the BOD and Total Suspended Solids("TSS") in the wastewater which it delivers to the City. If the Agency demonstrates to the Citythat it has made reductions in the BOD and TSS contained in the wastewater delivered to theCity, then to the extent of such reduction, the Agency and City shall reallocate the availablecapacity.
12. Adjustment of Cit)'Billing of Use Charges to the Agenc)¡.
Paragraph 7 of the Contract addresses the method by which the City bills the Agency foruse charges for the sewage delivered by the Agency to the City under the Contract. Uponrequest by either party, the parties shall meet and confer on the appropriate methodology todetermine such use charges, such as reflecting the effects of BOD and TSS in the wastewater.
13.
Plant.
If the pending Gold Rush Ranch and Golf Resort Project, as currently proposed orotherwise modified, proceeds and as a result of such project, the City's wastewater treatmentplant is converted to, andlor replaced by, atertiary treatment facility, then the Agency shall notbe responsible for any costs associated with such conversion andlor replacement with respect toits existing capacity of 1 13,000 gpd in the City's wastewater treatment plant.
14. Interest on Overdue Payments.
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Upon each charge to be paid pursuant to this Amendment which shall remain unpaid afterthe same shall have become due and payable, the defaulting party shall pay interest on theamount of such delinquent payment at the prevailing legal rate until such payment is made,
15. Opinions and Determinations.
Where the terms of this Amendment provide for action to be based upon opinion,
judgment, approval, review or determination of either party hereto, such terms are not intendedto be and shall never be construed as permitting such opinion, judgment, approval, review ordetermination to be arbitrary, capricious or unreasonable.
16. V/aiver of Rights.
Any waiver at any time by either party hereto of its rights with respect to a breach ordefault, or any other matter arising in connection with this Amendment, shall not be deemed tobe a waiver with respect to any other breach, default or matter.
17. Remedies not Exclusive.
The use by either party of any remedy specified herein for the enforcement of thisAmendment is not exclusive and shall not deprive the party using such remedy of, or limit theapplication of, any other remedy provided by law.
19. Notices.
All notices, statements, reports, approvals, requests, bills or other communications thatare required either expressly or by implication to be given by either party to the other under thisAmendment shall be in writing and signed for each party by such officers as each may, fromtime to time, be authorized in writing to so act. All such notices shall be deemed to have beenreceived on the date of delivery if delivered personally or three days after mailing if enclosed ina properly addressed and stamped envelope and deposited in a United States Post Office fordelivery. Unless and until formally notified otherwise, all notices shall be addressed to theparties at their addresses as shown below:
Amador'Water Agency12800 Ridge RoadSutter Creek, CA 95685City of Sutter Creek20. Assignments.
The provisions of this Amendment shall apply to and bind the successors and assigns ofthe respective parties, but no assignment or transfer of this Amendment, or any part thereof orinterest therein, by either party shall be valid unless and until approved by the other party.
21.
The employees or agents of the Agency shall have fulI and free access at all reasonabletimes to the account books and official records of the City insofar as the same pertain to thematters and things provided for in this Amendment, with the right at any time during office hoursto make copies thereof at the Agency's expense, and the employees or agents of the City shallhave similar rights in respect to the account books and records of the Agency.
22. Parasraph Headings.
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The paragraph headings used in this Amendment are for reference only and shall not inany way limit or amplify the terms and provisions hereof, nor shall they enter into theinterpretation of this Amendment.
23. Entire Aqreement.
This Amendment is freely and voluntarily entered into by the parties after having had theopportunity to consult with their respective attorneys. The parties in entering into thisAmendment do not rely on any inducements, promises, or representations made by each other,
their representatives, or any other person, other than those inducements, promises, andrepresentations contained in this Amendment. This Amendment represents the entire agreementof the parties. This Amendment may be modified only by a written amendment to thisAmendment agreed to by the parties. The parties and the party representatives executing thisAmendment have the power and authority to execute this Amendment, and once executed by allparties hereto, this Amendment shall be binding upon the parties hereto.
24. Attorneys Fees.
In the event that any arbitration, litigation, or other proceeding of any nature between theAgency and Cþ becomes necessary to enforce or interpret all or any portion of thisAmendment, it is mutually agreed that the prevailing party therein shall receive from the other,
in addition to such sums as may be awarded, an amount sufhcient to reimburse such prevailingparty for reasonable attorney's fees and costs paid or owing as a result of such proceeding.
25. Cooperation.
Each party to this Amendment agrees to do all things that may be necessary, including,
without limitation, the execution of all documents which may be required hereunder, in order toimplement and effectuate this Amendment.
26. Recitals.
The recitals at pages I and2 of this Amendment are incorporated herein by this referenceand made apart hereof.
21. No Third Party Beneficiaries.
This Amendment shall not confer any right or benefit on any third party, including, butnot limited to, any landowner, contractor or member of the public.
28. DisputeResolution.
In the event of a dispute or controversy between the parties arising out of thisAmendment, the respective staff of each party shall hold an informal meeting or meetings toattempt to resolve the dispute or controversy, If staff is unable to resolve the matter informally,
each party shall designate an executive with the required authority to resolve the dispute orcontroversy. The executives of each party shall meet as necessary to attempt to resolve thedispute or controversy. The meeting of the executives is a prerequisite to further mediation orlitigation on any dispute or controversy between the parties.
29. Accounting of Project Costs.
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(a) The City shall maintain all invoices, bills, receipts and other records evidencingActual Project Costs until at least 60 days after completion of the final accounting as set forth insubparagraph (b) below and delivery thereof to the Agency. The Agency shall have the right toinspect the City's records in accordance with paragraph22.
(b) Upon completion of the Project or either party's election not to participate in theProject, the City shall prepare a final accounting of all of the Actual Project Costs incuned by itfor the Project and shall deliver such accounting to the Agency within 60 days after the recordingof a notice of completion for the Project or after such election, whichever is applicable. TheAgency's payments under paragraphs 6,9 or 10 hereof shall not be due until the Agency hasreceived the City's final accounting.
30. Interpretation of Amendment.
The parties acknowledge that each party and its attorney have reviewed, negotiated andrevised this Amendment and that the normal rule of construction to the effect that anyambiguities are to be resolved against the drafting party shall not be employed in theinterpretation of this Amendment or any document executed and delivered by any party inconnection with the transactions contemplated by this Amendment.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the datefirst above written as follows:
ATTEST:AMADOR WATER AGENCYClerk of the Board of DirectorsATTEST:
Clerk, City CouncilPresident, Board of DirectorsCITY OF SUTTER CREEKMayor10/D011909sak

Board ll/leetitrg: Febn¡ary 26r2(X¡9Agenda Item No.7.8.1STAFF REPORTCamanche Water SystemWater I mprovement District #7Stimu lus Grant Application Wok@æsGdAditm:
Authorize the General Manager to expend up to $75,000 for the preparation of anenvironmental review, surveying, geotechnical evaluations, and other possible outsidesupport activities to facilitate getting the Camanche Water System lmprovement Project ina ready-to-construct status, This work is proposed to be funded through operatingrevenues,
Background:
The Camanche Water System lmprovement Project includes the addition of a storage tank(approximately 1 million gallons), 3,800 lineal feet of 12inch pipe, 9,300 lineal feet of 10inch pipe, and a chlorination station. This project will improve fire flow, improve domesticpressures, increase the flow capacity of moving water from the good producing wells to anarea of poor performing wells, provide additional emergency water storage, eliminatepossible violations for chlorine contact time, and improve the overall reliability of thesystem.
Staff recently learned that the Economic Stimulus program through the Department ofHealth Services will allow 100% grant funding for small communities with a population ofless than '10,000 for qualifying projects. Staff believes that the Camanche lmprovementproject is a candidate for the 100% grant funding. Given this, staff wishes to expend fundsto assist with the environmental review, surveying, geotechnical investigation, and otherpossible outside suppott activities. The scope of work for the environmental review isattached. The anticipated compensation for this environmental work is $40,970. Staff doesnot have quotes for surveying and geotechnical work at this time, but is estimating that thetotal cost would not exceed $75,000 for outside support to assist with preparation alldocuments and work associated with having the project ready-to-construct.

During the preparation of the grant application and computer modeling, it became obviousthat the fire protection is substandard in portion of the Camanche water system, This isespecially true in the back portion of the system where the pressure is already low. Stateregulations require that a residual pressure of 20 PSI remain in the pipe at all times (evenunder fire flow conditions). This is very difficult for the system to meet at certain times ofthe year and limits the theoretical fire flow capacity. This elevates the importance of thisproject and staff feels it is important to fund this project and that it be given priority inprocessing. The 08/09 fiscal budget provided $48,000 for work associated with t hisproject. Staff is requesting authorization of additional funds to gain needed outsideassistance to get this project in a ready to construct status.
Prepared by:
Gene Mancebo2

February 19,2009Gene ManceboPage 5 of 6Task 5: Project Management and Public HearingErick Cooke will be the Project Manager for pr rparation of the IS/MND and responsible for theday-to-day administration of the project. He will oversee budget management, ensureadherence to schedule, and be responsible for quality control of the final product. CathyMcEfee, Project Director, will have senior review responsibilities with an emphasis on QualityControl and Assurance for Projects (OCAP) of all documents during the environmental reviewprocess. Additional staff with technical expertise in specific issue areas will be utilized toprepare specific sections of the IS/MND. The Project Manager will keep the Agency fullyinformed of the status of work on the IS/MND. This will be done through phone conversationsand email communication with Agency staff, as needed. A maximum of three client meetingswill be held during the course of the project, and monthly detailed invoices with project statusreports will be sent to the Agency.
PBS&J will attend one public hearing on the lS/MND at which time the Board of Directors willconsider the lS and adoption of the Mitigated Negative Declaration and MMP. At that hearing,
the Project Manager will present the results of the Initial Study and be available for questions bythe Board.
Task 5 Work Product: PBS&J will prepare 20 copies each of the IS/MND and MMP for thepublic hearing; and PBS&J will submit detailed monthly invoices and project status reports.
COST ASSUMPTIONS. PBS&J will strictly adhere to the scope of work presented above;
. Analysis will rely on technical reports prepared by Agency, Project engineers, and otherconsultants and agencies. Other technical documents such as hazardous materialsinvestigations, air quality sampling, and/or specific surface or groundwater modelingreports will not be needed for preparation of the environmental documentation;
o PBS&J will print up to 20 copies of the final environmental documents and 20 copies ofthe MMP;. Basic engineering designs and specifications (such as a site plan layout, equipment listand underground infrastructure improvements) will be available in time to prepare theproject description described in Task 1;o No significant delays in the environmental review process are anticipated by PBS&Junless necessitated by alterations of the proposed project by the Agency or due torequests for additional work beyond the scope above; and. Any additional documentation for final project approval or for grant funding requirements,
such as preparation of additional biological surveys/permits, will be prepared as aseparate task order augmenting this scope of work and budget.
SchedulePBS&J will complete the Administrative Draft IS/MND and RUS documents within 3 weeks ofreceiving a notice to proceed and an approved initial project description. PBS&J assumes 1week review period by Agency staff. PBS&J will incorporate one set of final comments on theadministrative draft and submit final documents for approval prior to public circulation 1 weekfrom receiving comments on the Administrative Draft.
ln summary, PBS&J will complete the IS/MND and RUS documents within 5 weeks of receivingnotice to proceed or an executed contract. The final documents will be circulated for public1200 Second Street Suite 200 Sacramento CA 95814 Phone 916.325.48æ Fax916.325.4810 email ccmcefee@pbsj.com

February 19,2009""'Ëiu:T:i8review as required under CEQA Guidelines, Sections 15073 and 15087 (CEQA Public reviewperiods: mitigated negative declaration 30 days required). ln total, the schedule calls for the finaldocuments, MMP, public review period, response to comment memorandum, and projectapproval to be completed in approximately 1 1 weeks from receipt of the executed contract.'
BudgetTotal cost of this effort will not exceed $40,975. Should the Agency not pursue RUS funding, thebudget could be reduced. lf meetings, permitting, and/or additional surveys/reports arerequested by the Agency, the cost of these efforts could be negotiated separately to augmentthis budget. lf you have any questions or require additional information, please do not hesitateto give me a call at (916)325-4800.
Sincerely,
Catherine C. McEfeeAssociate Vice PresidenUSenior Group ManagerMlMarket¡ng -All Employæs\Proposals in Prep -All Employees\Amador Wåter Agency Addendum\Transmission Project Addendum 012709.doc1 PBS&J can begin work upon receipt of a Notice to Proceed. An executed contract must bereceived within 30 days of the Notice to Proceed.
1200 Second Street Suite 200 Sacramento CA 95814 Phone 916.325.48@ Fax 916.325.4810 email ccmcefe@pbsi.com